The Daily Challenge: Learn to Delegate Well
Are you spending your time where you add the most value?
The W’s of Delegation.
Time to Read: 4 Mins
Delegation is not just about when and how to delegate, it's also about identifying the what and the why.
As a manager (or a team member), one of the most important skills to master is learning how to delegate. Identifying where your time spent is most valuable, will help you make the most impact on the team and company goals.
As a manager, even if you think you have the expertise to take care of a certain task better, often it is to your benefit to delegate. Delegating important tasks to your team members helps them grow professionally and frees up more of your time to captain your team and use your most valuable skills.
In other words, by delegating, you can maximize your value to your team and to your company.
To assess what you should be delegating follow the steps below.
Step 1: Consider the following questions:
What decisions (large and tactical) do you specifically need to make? Delegation can be about relieving decision making authority.
Which responsibilities give you energy or happiness? Which do not? Consider delegating the work that does not bring you energy or happiness.
Where can your skills and expertise provide the most value and have the most impact toward the company mission and team goals?
What is taking up a lot of your time? What is the impact of that work and is your time well spent on this?
Step 2: Identify the responsibilities and tasks you could delegate. Based on the questions above, list all the projects and responsibilities where it is possible to delegate the entire responsibility and ones where some, but not all responsibility can be delegated.
Step 3: Delegate. Once you have a list of responsibilities to pass on consider how you can get buy-in around that delegation. Even if you have the authority to delegate, getting buy-in will be helpful. Look for opportunities to build a business case around delegation. When considering how to present your case note opportunity costs, value, impact, utilizing team potential to the fullest and so on.
Note: When delegating work to your team members, you are likely to get more buying when you are connecting the responsibilities to their development goals, other responsibilities or the company goals could be really helpful.
Pro Tip: If you are a team lead, for each of your team members consider where their skills and expertise are best utilized. What should each be prioritizing to maximize their value to the company? What are your individual team members better at than you? Does the division of work reflect your team's individual skills, strengths, and expertise?
More on delegating:
6 Key Lessons for Every New Manager (Radical Candor)
Deconstructing delegation (Smart Brief)
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